Email inbox shows one incoming unread message

How to Declutter Your Email to Achieve Inbox Zero

One of the daily battles many healthcare providers face is tackling a full email inbox. It seems impossible to respond to every correspondence as promptly as needed, and as a result, those emails simply pile higher and higher in your inbox.

Never fear! Getting to inbox zero is very achievable (but it’ll take a bit of work).

If you’re ready to do some deep cleaning and a digital declutter, read on for helpful tips to actually see an empty inbox.

Create a Filing System

This seems like a no-brainer, but you’d be surprised at the number of professionals who have no real filing system when it comes to their emails. Emails are often left sitting because recipients are unsure about where to put them so they don’t get lost.

Most email service providers let you create folders to sort emails. Some providers use AI to automatically recognize which folder incoming emails belong. Other providers, like Microsoft Outlook, allow you to set up “rules” to sort emails. As a result, you wake up to reduced inbox clutter and spam each morning.

Archive or Delete Unwanted Emails

Many people simply ready and reply to emails, then leave them sitting in their inbox. Once you’ve responded or appropriately dealt with a message, get rid of them!

“Archive” emails you want to keep for future reference. Delete emails you never need to see again. Easy inbox zero. 


Maybe you signed up with good intentions to read them or were forced to hand over an email address to see an article. Now’s the time to get rid of useless newsletters taking up inbox space and costing you precious time deleting.

Every external email (whether you signed up for them or not) should earn its place in your life. So take a few minutes to unsubscribe from newsletters, promotional emails, or other automated junk that’s regularly sent your way.

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